Emergency Plan



1   Introduction and Scope

2   Plan Activation

3   Emergency and Major Incidents

4   Hazards

5   Roles and Responsibilities

6   Village Skills and Resources

7   Vulnerable Residents

8   Facilities

9   Communications Cascade

10 Prevention Measures

11 Appendices:

1. Drivers and Vehicles – 4wd and tractors
2. Equipment Inventory
3. Farmers and Tree Specialists
4. Drainage, rivers, streams, ditches, gulleys, buddles, pipes
5. Voluntary Organisations
6. Able Bodied Volunteers
7. Emergency Contact List
8. Secondary Contact List
9. Location Map

1. Purpose and scope.

The purpose of the plan is to provide structure and leadership giving details of key contacts, skills, resources and equipment.
The plan details the actions and related processes to be exercised by the Parish Council and the community as whole where an emergency or major incident occurs in the village.
It also identifies prevention measures and actions that are and can be taken on a regular basis to minimize the impact of an incident or emergency which includes regular general maintenance with an emphasis on community self help.

The scope of the Lustleigh Emergency and Prevention Plan covers the area of the parish but some emergencies may cover a wider area and therefore it is important to be able to work with adjoining parishes when necessary.

2.  Plan Activation

The activation of the plan is the responsibility of the Chairman of the Lustleigh Parish Council in consultation with the Vice Chairman and the Parish Clerk.
The full plan is to be activated if the incident threatens serious damage to human welfare, property or to the environment.

3.   Emergency and Major Incidents.

In extreme circumstances where immediate assistance is required the priority is to call the emergency services (999 or 112 mobile if life threatening ) in the first instance.

However the first line of support in an emergency situation can be the local community who have intimate knowledge of the area and its residents.
They have the ability to provide the initial response bearing in mind the time it would take for the emergency services to arrive on the scene.

In such cases make contact with the Emergency Plan Co-ordinators.

In some conditions such as heavy snow, flooding and even fire, there is a possibility that the emergency services may not be able to reach the scene immediately.
In these circumstances, the initial response may rely entirely on local people.
Although there is always a degree of self help and helping ones neighbours there may be situations where there is a need to co ordinate such activities to minimize the impact and hence the need for a plan.

4.   Hazards.

The areas of risk where the plan could be activated are:
– Extreme weather conditions    e.g. snow, ice, flooding
– Damage caused by high winds e.g. fallen trees, structural damage, power lines.
– Fire e.g. property, woodland, moorland
– Pollution e.g. oil spillage etc.
– Major traffic accidents and heavy vehicle breakdowns and blockages.
– Electricity power cuts.
– Vulnerable people
– Vulnerable livestock

5.  Roles and Responsibilities.

Co – ordinators
– To advise and help prepare the community for a response in the event of an emergency.
– Assess local problems that may arise in the event of an incident or emergency.
– Identify vulnerable local residents such as the elderly who may require assistance.
– To determine the capabilities of the community to care for itself during an emergency in the absence of support from the emergency services.
–  To prepare and maintain the Community Resources Register.
–  (See Appendices)
– Ensure parish councillors and volunteers are fully aware of their roles in an emergency.
During a major incident
– Assess the situation within the community.
– If isolated, co-ordinate some immediate self help recovery.
– Determine the scale of the incident and the skills and resources required
– Activate and organise the skills and resources available in the community.
– Report the local situation to Devon County Council Emergency Planning depending on the scale of the emergency.
– Establish and maintain contact with the emergency services or other organisations in order to provide local knowledge etc. as and when they are able to respond to the incident.
Parish Councillors and Volunteers
– To assist the Co-ordinators in identifying and activating volunteers.
– To take part in exercises arranged to test the cascade call out system
– To assist the Parish Council in dealing with any emergency which may affect the community.

6.   Village Skills and resources.

Drivers and vehicles e.g. LADS drivers, tractors, four wheel drive vehicles (Appendix 1  Lis Wallace)
Equipment e.g. chain saws, diggers, shovels, pumps, generators, drain rods etc. (Appendix 2 Rob Harris)
Farmers and tree specialists (Appendix 3 Sheila and Raymond Palmer)
Drainage – rivers, streams, ditches, gulleys, buddles, pipes. (Appendix 4 Jeremy Grammer)
Able bodied volunteers. (Appendix 6 Jeremy Grammer)

7.  Vulnerable Residents. ( Parish Council lead Dawn Molloy)

It is the responsibility of all to look after the more vulnerable people in our community whether they are near neighbours or not to ensure they are safe and informed in the case of a major incident.

8.   Facilities.

Village Hall –  Sarah Vantreen
Key Holders: Sarah Vantreen, Sarah Brewer (The Shop), Jeremy Hepworth, Roger Davies
Brent Oliver (Orchard Garage) Sheila Palmer.
The Village Hall will act as the Control Point and Communications hub.
The Village Hall will also be the village assembly point if this is needed in emergency.
In case there is a need for an evacuation and to provide a place of refuge the Village Hall will be made available.
The Church and the Cleave are the alternative facilities, which can be made available if necessary.
Orchard Garage – Brent Oliver
For vehicle recovery or repairs.

9. Communications Cascade.

Once the decision is made to activate the Emergency Plan the co – ordinators will call the respective councillors and volunteers, who have specific duties, to attend the scene of the incident or stand by for further instructions.
The co – ordinators will make contact with the emergency services to set up a line of communication to provide relevant information, advice and guidance.
The co – ordinators will also contact the various agencies and local authorities depending on the nature of the incident.    Emergency contact list in appendix 7  – Secondary contact list in appendix 8
The co – ordinators will manage the control point and act as the communications hub throughout the emergency.
The co – ordinators will maintain an incident log recording calls, issues and actions (Incident – Date – time – co-ordinator – actions – contacts – complete.)

10.   Prevention Measures.

There are a number of things the residents and the community as a whole can do to minimise the impact of any incident and help to prevent them occurring in the first place. The following is a “self help “ list and points, which highlights a number of prevention measures.
Obvious checks on smoke alarms and ensuring that fire extinguishers are serviceable and ready to hand. The Fire Service will run checks for the more vulnerable people in the community to ensure sufficient precautions and alarms are in place and operational.
Checks and testing of electrical circuits and wiring are also important to ensure they are safe. Electrical faults are a major cause of fires.
Regular sweeping of chimneys in thatched houses and cottages is an essential precaution in avoiding major fires.

First aid/CPR training
The Parish Council will organise some first aid and CPR workshops periodically to ensure that there is a reasonable spread of basic skills in the community and will encourage those who wish to become First Responders.

With the limited support from the Local Authority there is much that the local community can do in maintaining drains and buddles by removing sediment and debris on a regular basis. Also ensuring ditches are not blocked and keeping pipework clear so that in periods of heavy rain there is a better chance of managing the water run off and minimising flood risk to properties.

Ice and Snow
There are several salt bins around the village and the spreading of salt on high usage areas for both vehicles and pedestrians, as many in the community already do, helps to minimise accidents in such conditions.
In case of heavy falls of snow obviously it is helpful to clear the critical areas around the village.


Emergency Plan Co-ordinators.

Sheila Palmer         PC Chairman             Phone:  01647 277393
Ellimore Farm, Lustleigh. TQ13 9SQ

Jeremy Hepworth PC Vice Chairman   Phone: 01647 277138
Cothland Barn, Lustleigh. TQ13 9SQ

Eleanor Barber      PC Clerk                       Phone: 01647 277390
Cherry Trees, Knowle Road, Lustleigh. TQ13 9SP

Appendix 1 – Drivers and vehicles  – 4wd and tractors
Lustleigh Association of Drivers with 4wd vehicles
Roger Clark                                                         x
Rob Harris                                                           x
Bill Jackson                                                         x
Sheila Palmer                                                     x
Raymond Palmer (Tractor and 4wd)         x
Rod Wallace                                                        x

Appendix 2 – Equipment Inventory.
Generators          Raymond Palmer               x
Patrick Barker                     x
Bill Jackson                          x
Chain saws          Raymond Palmer               x         Owain Davies  x
Drainage Rods   Raymond Palmer
Tractor with shovel and winch:
Roger and Andrew Harvey               x
Hand operated winch and a range of tools plus 4WD with a large trailer.
Roger Davies                          x
Bill Jackson                              x
Appendix 3 – Farmers and Tree Specialists.
Farmers                    Raymond Palmer           x
Tree Specialists      Warren Foster                x
Steve Birchall                  x
Appendix 4 – Drainage, rivers, streams, ditches, gulleys, buddles, pipes.
Jeremy Grammer
Rob Harris
David McGahey  Wreland Path
Jeff Mitchell         Mapstone Hill
Roger Davies     Village Centre
Bill Jackson    Ivy Cottage and lower end of Knowle Road

Appendix 5 – Voluntary Organisations and contacts
Womens Institute                            Sue Connell       x
Scouts                                                  Peter Harvey    x
Lustleigh Show Committee           Patrick Barker x               Mob x
Simon Foster    x               Mob x

Appendix 6 – Able bodied volunteers.
Rob Harris
Roger Clark
Rod Wallis
John Heather
David & Angela Gower
Brett Barber
Colin Lloyd & Sue Bolton
Rob Arnold
Bill Jackson

Appendix 7 – Emergency Contact List.

Ambulance  999 or 101
999 or 101
Fire  999 or 101
999 or 101
Police  999 or 101
999 or 101 112
DCC Emergency Planning  0845 155 1020 0845 155 1020
Teignbridge Emergency Planning  01626 361101 01395 516854  epu@
Environment Agency  08708 506506 08708 506506
DCC Highways  01392 383329 01392 383329
Western Power  0800 6783105 0800 6783105
BT  01525 290 647 01525 290 647
SW Water  0800 169 1144 0800 169 1144
Moreton Surgery  01647 440591
Bovey Surgery  01626
NHS Direct  111 111

Appendix 8 – Secondary Contact List.

Sheila Palmer, Lead Co-coordinator – 277393
Jeremy Hepworth,  Co-ordinator – 277138
Eleanor Barber, Co-coordinator – 277390
Sarah Vantreen, Village Hall
Brent Oliver, Orchard Garage
Sarah/Mike Brewer, Village Shop
Ben, The Cleave
LADS, co-ordinator LADS Transport
Parish Councilors
Lis Wallace
Dawn Malloy
David McGahey
Owain Davies
Jeremy Grammer

Appendix 9 –   Location Map

Issue 2  15.11.16   J. Grammer Lustleigh Parish Council